Protocol: Return to Training (R2T) – Per Phase 4 of MI Safe Start Plan
Purpose: To create operational procedures that ensure compliance with The Michigan State Youth Soccer Association (MSYSA) R2T guidelines.
Effective: June 5, 2020. This protocol shall remain in effect for STSA return to training operations until such time as the MI Safe Start Plan progresses to Phase 5 and MSYSA issues revisions to R2T guidelines.
Who: All coaches and club representatives (STSA CCR) that are responsible for direct or indirect contact with each other, with teams and/or facilities will be trained on this protocol and designate understanding of the procedures required for successful implementation of this protocol through a sign off of training.
A) Following training and sign off: STSA CCR will carry with them, either a printed or electronic copy of this protocol with them for reference at R2T activities.
B) This protocol will be distributed to players and families at a first interaction of R2T activities. A paper copy will be posted at the bulletin area of the facility. An electronic distribution of this protocol will take place through posting on STSA social medial platforms, email to club membership and linked on the STSA website.
1) When Establishing Training Sessions STSA CCR will:
- Inform players/families that they should do temperature checks before coming to training and any temperature of 99 or more, they should not come to training.
- Inform players/families if anyone in the household has been in contact with anyone that may have covid 19 symptoms in the last 14 days, they should not come to training.
- Inform players that they must bring all their own equipment as there will be no shared equipment (balls, shoes, clothes, shin guards etc…).
- Request that as few people attend the training session as possible to keep numbers gathered as minimal as possible.
- Inform players and families that they will have to wear a mask when they arrive at the facility and are out of their own vehicles.
1) Family members will have to wear a mask the entire time they are at the facility.
2) Players will have to wear a mask before training session begins and immediately after the training session is over.
- Request that parents park at least one parking spot away on either side from other vehicles.
2) Prior to training sessions STSA CCR will:
- Disinfect all cones, flags etc that will be used in training. (STSA CCR will be the only people to handle this equipment for the duration of any training sessions)
- Have hand sanitizer and disinfectant wipes at the training session available for use by players and family.
- Any paper documents or handouts should be at a minimum, but if needed should be pre-organized in a bin or bins or hung and they should not be handed out. Families/players should only take their own paper not having been directly handled by anyone else.
- STSA CCR will ask each player before training session begins:
1. Have you been outside of Michigan in the past 14 days? (Answer must be no)
2. Are you now or have you experienced in the last 14 days, any symptoms, or signs of COVID 19 or been in close contact with someone who is experiencing signs or symptoms or in self isolation due to possible COVID 19 infection? (Answer must be no)
If the answer to either pre training question is yes, players must be sent home with a recommendation to contact their health care provider.
- STSA CCR will identify locations where they will stand at a social distance during training, and where players will put their personal belongings to maintain social distance and where parents will stand to maintain social distance.
- STSA CCR will keep a log of each training session that includes date of training and names of players in attendance. It will also include any players that were sent home based on the above restrictions.
- STSA CCR will always do temperature checks on themselves and ensure their own health before coming to any training sessions. Any questions to personal health should be taken seriously and either cancel the training session or find a replacement STSA CCR.
3) During Training STSA CCR will:
- Maintain social distance of greater than 6 feet at all times from players and parents.
- Only design training activities that ensure players stay greater than 6 feet apart at all times. There is to be no direct or indirect contact in training programs permitted in this phase.
- Consistently remind players to use their own equipment only. Observe players during breaks from training to ensure they keep distance of 6 feet or greater and that no water bottles or towels are shared.
- Design activities that do not require pinnies. No use of pinnies permitted during this phase.
- Ask players during breaks if they feel any abnormal shortness of breath or tightness. (answer must be no)
If a player answers yes or begins coughing they must leave training with a recommendation to contact their healthcare provider.
- Wear a mask at all times.
- Keep an ongoing count of total numbers of people at the facility or in/around your training session. Every 15 minutes do a count in your head to ensure that total people are well below 100.
4) After Training STSA CCR will:
- Continue to maintain social distance of greater than 6 feet and wear a mask.
- Observe players/families leaving training and remind them to maintain social distance.
- Disinfect equipment that was used at the training session.
- Properly store disinfectant material for use at next training session.
- Report any violations or exceptions to this protocol that may have occurred during the training session to the Technical Director as soon as it is safe and prudent to do so.
- All Drinking fountains or outdoor faucets should be completely covered in plastic and labeled out of order.
- All restroom facilities that are permitted to be open to the public will be cleaned and disinfected before training sessions begin on a given day. Soap dispensers and paper towels must be in working order and kept stocked. Any automatic hand drying machines must be covered in plastic and labeled out of order. All Garbage bins must be emptied regularly with complete replacement of bags. No consolidation of trash is permitted.
1. Restrooms should be cleaned (surfaces touched by hands and other body parts disinfected hourly during scheduled training times. An STSA CCR(s) must be designated to do this and there should be a log visible to public that shows times disinfected.
2. Hand sanitizer should be available outside the restroom facilities also for public use.
- There will be a contact number listed on the doors of restroom facilities for public to access for complaints or concerns regarding santiation of restrooms.
- There will be a sign on the restroom doors requesting that members of different households not utilize the restroom at the same time if it can be avoided.
- Portable toilets should be locked and marked out of order during this phase UNLESS the park’s restroom facilities are unable to be opened for any period of time. IN THE EVENT PORTABLE TOILETS WILL BE USED:
1. There should be only one Portable toilet in a given location at the facility that is open and usable. Other will be locked and a sign posted that they are out of operation.
2. The portable toilets that are open should follow the same disinfection schedule as stated above with the restrooms facility:
- Includes hourly disinfection with logs, available hand sanitizer inside and outside the portable toilet, disinfectant wipes inside and outside the portable toilets, a trash bin inside and outside the portable toilet that are regularly emptied.
- A coordinated training schedules will be developed and monitored by the Technical Director to ensure that multiple training sessions are not scheduled for the same time(S)
Best practice indicates a gradual ramp up to the allotted 100 people as allowed by phase 4, so STSA will limit training sessions to no more than 10 players at a time to begin on June 5 or at such a date and as soon as the designated local parks authority approves return to training. This number will continue until such time as there are no reported issues complying with this protocol for a period of two weeks from the first training session date; at such time numbers per training session may or may not be increased if it can be done while still meeting compliance with this protocol and still be an effective training session. This will be the decision of the Technical Director and President of STSA.
- The Technical Director will schedule no more, than EITHER, two different training sessions of ten or fewer players each OR three different training sessions of seven or fewer players each, scheduled at the same time. Different training sessions will be held at least one field width apart from each other. If a coach requires or wants a single player session for the purposes of evaluation or skill development, he/she must request approval and a time from the Technical Director that will cause no conflict with monitoring of group size and distancing.
- There must be a sufficient amount of time allotted between training sessions to allow players from the completed session the time to disperse and the players of the new session to arrive without coming into contact with one another as well as to give STSA CCR time to disinfect equipment, set it back up and ensure that restrooms are properly disinfected.
- There will be no concessions of any kind during this phase. Concession area will remain closed and locked.
- Enclosed spaces such as the meeting room or equipment shed is off limits to players and family during this phase and will remain locked during scheduled training times.
- There will be multiple trash cans at identified training spaces for waste disposal of paper towels and antiseptic wipes and players personal plastic water bottles or food wrappers.
- Training logs or open house logs will be submitted to the Technical Director upon request or at the end of phase 4.
- The STSA President will acquire permission to operate from the designated local park authority and post that permission along with the contact information of that designated local park authority at a central posting location at the facility.
- Any health issue related to COVID 19 of players or family members that is discovered by a STSA CCR must be kept confidential other than reporting based on this protocol.
- If a player or family member that has been at a training and reports testing positive for COVID 19 or informs a STSA CCR that they believe that they have come into contact with someone that may have COVID-19, the relevant STSA CCR will report the instance to the STSA President immediately. This report will NOT include the name of the player/family member who has made the report.
1. The STSA CCR will provide the dates that the reported individual attended training sessions. An email and text will be sent by the STSA President to any families or other STSA CCR that were at a training session on those dates alerting them that they MAY have come in contact with someone that has tested positive or come into contact with someone that has possibly been exposed to covid 19 and STSA recommends contacting their healthcare provider.
2. If the report comes14 days or more from the time when the player/family member was last at the facility, this protocol will continue as written if no other cases are reported.
3. If the report comes less than 14 days after the player/family member was last at a training session, the training sessions will be temporarily suspended for as long as it takes to disinfect the whole facility and will be locked down for at least 48 hours.
4. At any point if a “cluster” of positive cases are reported (cluster being 3 or more in one week) the R2T will cease and all training sessions other than 1 on 1 will be suspended for at least 14 days.
5. At any time as it is recommended by the designated local authority, MSYSA or MDHHS this R2T protocol will be suspended and all operations will cease and STSA will be prepared to communicate such a motion with all families through Social Media, the website, email lists and team snap alerts.